Practice Information


 When possible, appointments should be made with your regular Doctor, as this will improve your ongoing care by providing continuity.

If your doctor is not available, our staff will organise for you to see an alternative doctor. Practice staff are vigilant at providing patients with an urgent appointment on the day as necessary.

A standard appointment is for 10 - 15 minutes, that allows the discussion of 1-2 matters or the review of an ongoing condition.

Certain consultations such as insurance & workplace medicals, mental health, complex medical problems, cervical screening and minor procedures can take longer than a standard appointment. When booking your appointment please tell the receptionist that you may require a longer appointment.

Consultation Fees as of 1st November 2019

                               PRIVATE            HCC/PENSION            REBATE        

Standard               $82.50               $72.50                          $38.20

Long                      $132.50             $122.50                       $73.95

Extended              $232.50             $222.50                       $108.85

Payment of Consultation

 Payment for consultations is required 'on the day'. Accounts not settled at the time of consultation attract a further fee of $10. Bulk Billing is not available for appointments in our Saturday morning urgent clinic.

Missed Appointments

We understand that something may come up preventing you from attending an appointment. If you cannot keep your appointment or you need to reschedule it, you can do it over the phone or in person.

We know that your time is valuable, as is our doctor's and staff. As a busy medical practice we require notice if you cannot keep your appointment so that your appointment time may be used by another patient.

Our policy is after two missed appointments without notification a non - attendance fee of $30 applies.

Cancellation Fee for Long Appointments

Cancellation of any appointment that is booked for 40 minutes or more such as Chronic Disease Care Plans, Spirometry and Procedures with less than 12 hours' notice will incur a fee of $30.\

The fees incurred for a missed appointment or late cancellation is not rebatable through Medicare, and must be paid prior to your next appointment.

If there are any circumstances beyond your control which prevent you from cancelling your appointment with sufficient notice you should let us know as soon as possible.

Telephone Consultations

Telephone consultations do not promote good patient care and present legal and medical record difficulties. Callers ringing with medical inquiries may be asked to make an appointment to see a doctor. 


It is appreciated if patients telephone for test results 1-2 days after your investigations. For anything other than straightforward test results, it may be best for you to make an appointment to see your doctor to discuss them thoroughly. When the results are reviewed and an abnormality is found, we will attempt to contact you. Please ensure that we have your current contact phone numbers and address.

Please be aware that when you are referred by your doctor for pathology tests, imaging or if you are referred to see a specialist you may incur Out of Pocket Expenses. It is not common practice for items to be Bulk - Billed.

It is advised to enquire regarding these costs when making an appointment with the appropriate health provider.

Repeat Prescriptions and Referral Policy

Requests for repeat prescriptions are left to the doctor's discretion. We require 48 hours notice for requests. Staff cannot guarantee that the doctor will provide all prescriptions that are requested. Patients are asked to call prior to collection to make certain that the doctor does not require a consultation. A prescription fee of $10.00 may be levied for repeat prescriptions. This does not attract a Medicare rebate.

If you have an appointment with a specialist you will require a letter of referral from your treating doctor. As this letter is valid for a specific period, please ensure that your referral is current prior to your next visit to the specialist.

It is a legal requirement under the Medicare Act that a referral to a specialist can only be given after "due consideration by the treating physician". Therefore, it is necessary that you are seen by your doctor.

After Hours Arrangements

The Highton Clinic's after hours coverage is provided by The National Home Visiting Doctor Service.
They provide home visits Monday - Friday 6pm - 8am, Saturday 12pm - 8am Monday and all Public Holidays.

This service is for established patients of this practice and a fee may be charged.

If you are unable to contact The Home Visiting Doctor Service, and require urgent medical attention please call an ambulance on 000.

Disabled Access

If you are likely to have difficulties with the ramp leading to our front door, or through the chemist please let our reception staff know. They will be able to assist you entering and exiting our rear entrance. 

Reminder System

Our practice is committed to preventative care. We may issue you with a reminder notice from time to time offering you preventative health services appropriate to your care. If you do not wish to be a part of this system please let us know at reception. 

Management of your Health Information

Your medical record is a confidential document. It is the policy of this practice to maintain security of personal health information at all times and to ensure that this information is only available to authorised members of staff.

A full copy of our privacy policy can be found below or is available at reception.

Translating and Auslan Services

All practitioners have access to the Translating & Interpreting Service National by phoning 131 450.

Patients with hearing difficulties are encouraged to utilise the National Auslan Booking & Payment service by phoning 1800 246 945.

Patient Feedback

To assist with ongoing quality and improvement patient feedback is appreciated. Our suggestion box can be found in our waiting room.

If you are happy with the service we provide we would be grateful to hear from you.

If you are unhappy with the service then we feel it is even more important to hear for you so we can take steps to rectify the problem.

We feel that problems are best dealt with within the practice and would encourage you to speak to your Doctor or Practice Manager.

If you feel the matter can not be discussed you may prefer to contact:

Victorian Health Services Commissioner

Level 30 - 570 Bourke Street

Melbourne, VIC 3000

PH: 03 8601 5222


Our practice is proudly accredited by AGPAL.

AGPAL accreditation reassures you that our practice is committed to providing you with high quality health care.

Our practice team is proud of this achievement and as part of this process we continuously strive to make quality improvements.

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